# Sr. Workplace Coordinator **Company**: Perplexity **Location**: San Francisco, California **Work arrangement**: onsite **Experience**: senior **Job type**: full-time **Salary**: $90K - $140K **Category**: Facilities & Maintenance **Industry**: Technology **Apply**: https://jobs.ashbyhq.com/Perplexity/6dd1dba6-8dba-4bfe-a393-a43a8a55bb0c?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_31028a5f-5a3 ## Description The Workplace Experience team at Perplexity powers and connects the workday for all employees across its global offices. As a Sr. Workplace Coordinator in the San Francisco office, you will be responsible for all office operational, coordination, and administrative tasks while cultivating a beautiful, positive, and productive workplace. **Responsibilities:** - Oversee day-to-day office operations in partnership with the Workplace Coordinator, including reception, vendor relationships, employee health and safety compliance, and facility maintenance. - Create a welcoming workplace experience for employees, visitors, recruits, customers, and vendors by maintaining a tidy, clean, organized, and polished office environment. - Open and close the office daily and be on-site for special projects, maintenance, or moves. - Manage office access, visitor management, and security lists in collaboration with Physical Security and IT. - Coordinate mail and deliveries, ensuring efficient distribution and organization. - Manage inventory and order office and kitchen supplies while tracking spend and adhering to the office budget. - Develop relationships with building management, maintenance, and cleaning staff, as well as external parties such as contractors and suppliers. - Handle vendor and contractor paperwork and logistics, including insurance certificates and freight elevator bookings. - Assist with design and construction projects and act as the on-site contact. - Manage the SF and Palo Alto workplace ticket queue, resolving requests in a timely and kind manner. - Maintain SF office communications and documentation, including the office guide, Slack announcements, and building notices. - Organize and communicate facility and building safety preparedness to employees. - Plan and execute office experiences and events in alignment with the global strategy. - Occasionally visit the Palo Alto office to support on-site operations and employee requests. - Contribute to ad-hoc projects as time allows. **Requirements:** - 5-7 years of experience in facilities, workplace operations, office administration, or hospitality. - Proficiency with G-Suite Products or the ability to quickly learn new software. - Excellent organizational, planning, and prioritization skills. - Strong ownership and can-do attitude with an operational mindset. - Ability to work autonomously, juggle multiple tasks, and switch gears quickly. - Excellent written, non-verbal, and verbal communication skills. - Passion for supporting others and a positive attitude. - Capability to anticipate others' needs and act with patience, kindness, and firmness. - Attention to detail in processes, projects, space, and events. - Ability to maintain a professional demeanor in challenging situations. - Solid sense of self-awareness and desire for feedback to adapt and grow. For more fresh new jobs, check out [yubhub.co](https://yubhub.co/). ## Skills ### Required - G-Suite Products - organizational skills - communication skills - problem-solving skills --- Source: [Apply at jobs.ashbyhq.com](https://jobs.ashbyhq.com/Perplexity/6dd1dba6-8dba-4bfe-a393-a43a8a55bb0c?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)