# Executive Assistant to Chief Audit Executive

**Company**: Valvoline Global Operations
**Location**: Gurgaon, HR
**Work arrangement**: hybrid
**Experience**: senior
**Job type**: full-time
**Category**: Finance
**Industry**: Automotive

**Apply**: https://jobs.valvolineglobal.com/job/Gurgaon-Executive-Assistant-to-Chief-Audit-Executive-HR-122016/1410894400/?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_2f0575eb-783

## Description

At Valvoline Global Operations, we're proud to be The Original Motor Oil, but we've never rested on being first. Founded in 1866, we introduced the world's first branded motor oil, staking our claim as a pioneer in the automotive and industrial solutions industry. Today, as an affiliate of Aramco, one of the world's largest integrated energy and chemicals companies, we are driven by innovation and committed to creating sustainable solutions for a better future.

The Executive Assistant will deliver comprehensive executive administrative support to the US-based Chief Audit Executive (CAE) while serving as the primary lead for evaluating, safeguarding, and enhancing the internal audit function through structured quality assurance management.

**Job Accountabilities**

**1. Executive Administrative Support (50%)**

- Manage the CAE's complex calendar across US and India time zones, including scheduling Audit Committee meetings, global team touchpoints, and stakeholder alignments

- Format, edit, and proofread high-level internal audit reports, executive summaries, and PowerPoint slides for Board and Executive Management review

- Coordinate seamless end-to-end international and domestic travel logistics, visa arrangements, and ensure accurate, timely processing of the CAE's monthly expenses

- Organize meeting agendas, take rigorous minutes during strategic leadership calls, and proactively track cross-functional action items to completion

- Maintain user access, project folder structures, and digital archive governance within the department's dedicated Audit Management System

- Other administration duties and responsibilities as determined by Valvoline Global Operations from time to time in its sole discretion

**2. Internal Audit Quality Assurance & Compliance (50%)**

- Assess audit work papers, methodologies, and reports to ensure strict compliance with the Institute of Internal Auditors (IIA) standards, regulatory frameworks, and internal department playbooks

- Maintain, update, and execute the Quality Assurance and Improvement Program (QAIP), conducting both ongoing and periodic internal assessments

- Pinpoint gaps in audit processes, identify root causes, and propose actionable corrective and preventive actions (CAPA) to improve audit quality

- Prepare comprehensive quality dashboards and reports for the CAE and key global stakeholders, while tracking the implementation of recommended improvements

- Provide guidance, feedback, and training to staff auditors regarding audit techniques, documentation standards, and evolving regulatory expectations

**Job Qualifications / Education / Skills / Requirements / Capabilities**

- Bachelor's degree in Commerce, Accounting, Finance, Business Administration, or a related field

- 3–5 years of corporate experience in a multinational Shared Service Center (SSC) or Global Capability Center (GCC) setup

- Prior experience as an audit project coordinator, junior internal auditor, or a specialized administrative assistant within a risk/compliance/governance function

- Advanced knowledge of Microsoft Office 365 (especially Excel and PowerPoint); familiarity with data tools or specialized audit management platforms (e.g., AuditBoard) is highly preferred

- Flexibility to work overlapping business hours with US Eastern/Central time zones to support the CAE effectively

**Competencies Desired**

- Attention to Detail: Sharp analytical eye capable of spotting document formatting errors, calculation anomalies, and missing checklist requirements

- Communication Excellence: Exceptional written and spoken English language skills, with the professional maturity to interact with senior US leaders

- Confidentiality & Discretion: Absolute integrity and absolute commitment to protecting highly sensitive financial, strategic, and personnel data

## Skills

### Required
- Microsoft Office 365
- Excel
- PowerPoint
- Audit Management System
- Institute of Internal Auditors (IIA) standards

### Nice to have
- data tools
- specialized audit management platforms (e.g., AuditBoard)

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Source: [Apply at jobs.valvolineglobal.com](https://jobs.valvolineglobal.com/job/Gurgaon-Executive-Assistant-to-Chief-Audit-Executive-HR-122016/1410894400/?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)