# Manager, Workplace (Facilities)

**Company**: Vox Media
**Location**: New York, NY
**Work arrangement**: onsite
**Experience**: senior
**Job type**: full-time
**Salary**: $100,000-$115,000 USD
**Category**: Operations
**Industry**: Media

**Apply**: https://job-boards.greenhouse.io/voxmedia/jobs/8226387?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_2c1ac032-316

## Description

Vox Media is seeking an experienced Manager, Workplace (Facilities) to lead the day-to-day operations of our New York City office.

This role is responsible for creating a well-run, responsive, and thoughtfully maintained workplace that supports how our teams work and collaborate.

**Responsibilities**

- Oversee daily workplace operations, ensuring the office is well-maintained, functional, and supports a productive employee experience.

- Manage a team of full-time, temporary, and contract staff, including scheduling, approving timesheets, and day-to-day direction of work.

- Serve as the operational owner of the New York workplace, bringing together employees, vendors, building management, and internal partners to ensure the office runs smoothly every day.

- Establish and maintain clear workplace processes, documentation, and operating standards that enable consistent service and operational excellence.

- Own the operational management of workplace budgets, purchase orders, invoices, and vendor payments, ensuring accurate financial tracking and strong partnership with Finance.

- Serve as the primary point of contact for building management, overseeing logistics such as access, maintenance coordination, and adherence to building policies.

- Ensure workplace safety and compliance by conducting regular on-the-ground checks, maintaining protocols, and responding to issues as they arise.

- Act as a point of coordination during workplace-related incidents or crises, supporting clear and timely on-the-ground communication.

- Support space planning and workplace requests from stakeholders, balancing competing needs while maintaining operational efficiency.

- Manage relationships with workplace vendors and service providers, ensuring high-quality service, timely issue resolution, and continuous improvement across workplace operations.

- Lead workplace projects such as office moves, space reconfigurations, vendor implementations, and operational improvements from planning through execution.

- Partner with business leaders to plan workspace needs, balancing employee experience, operational requirements, and efficient use of office space.

**Requirements**

- Experience managing people, including direct reports and/or contract staff, with a focus on clear communication and accountability.

- Experience managing workplace operations in a headquarters or multi-site office environment preferred.

- Strong operational and organizational skills, with the ability to manage multiple priorities and workflows at once.

- Experience managing budgets, invoices, and vendor relationships in a professional setting.

- A proactive, solutions-oriented mindset with the ability to anticipate needs and resolve issues quickly.

- Comfort working cross-functionally and managing requests from a wide range of stakeholders.

- Strong judgment and discretion, particularly in situations involving safety, compliance, or sensitive workplace issues.

- Experience working in office operations, workplace management, facilities, or a related field.

- Comfort learning and adopting new technologies, including AI tools, to improve operational efficiency and team workflows.

**Benefits**

- Comprehensive benefits package

**Salary**

- $100,000 - $115,000 USD

## Skills

### Required
- workplace operations
- team management
- budget management
- vendor management
- facilities management

### Nice to have
- AI tools
- office operations
- space planning

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/voxmedia/jobs/8226387?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)