# Assistant Project Officer - Division of Public Policy

**Company**: Hong Kong University of Science and Technology (HKUST)
**Location**: Clear Water Bay, Hong Kong
**Job type**: temporary
**Category**: Operations
**Industry**: Education

**Apply**: https://hkust.wd102.myworkdayjobs.com/en-US/HKUST/job/Clear-Water-Bay-Campus-Hong-Kong/Assistant-Project-Officer---Division-of-Public-Policy_JR100522?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_2a2e60a7-89c

## Description

The Division of Public Policy at HKUST is seeking an Assistant Project Officer to provide administrative, financial, and logistical support for the Jockey Club Shining Together with Cross-Cultural Youth Project.

The appointee will work in a fast-paced and deadline-driven project environment, where priorities are closely tied to activity cycles, implementation timelines, project deliverables, and performance targets.

**Major Duties**

- Handle expense-related administration through relevant internal systems, including obtaining quotations, processing procurement requests and purchase orders, administering purchasing-card expenses, following up on invoices and post-procurement documentation, and arranging payments for individual service providers and student helpers.

- Maintain complete and accurate procurement and expenditure records and perform regular and monthly follow-up and reconciliation of purchasing-card transactions, purchase orders, service-provider and student-helper payments, invoices, payment documents, supporting evidence, and expense-tracking and budget-monitoring spreadsheets.

- Support coordination of project logistics and operational arrangements, including venues, catering, transportation, materials, technical setup, and on-site administrative support.

- Liaise with internal departments and external stakeholders, including vendors, service providers, helpers, community partners, and publicity contacts, and support newsletters, social media content, and other project communications.

- Provide administrative support, including correspondence, scheduling, preparation of meeting minutes, document preparation, and data entry.

- Undertake other duties as assigned by management.

**Requirements**

- Applicants should possess a recognized Bachelor’s degree and a good command of written and spoken English and Cantonese.

- Candidates should be detail-oriented, organised, and proactive, with strong communication, time-management, and multitasking skills.

- Candidates should be able to work effectively with internal departments and external stakeholders, including vendors, service providers, and other project partners.

- Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, is essential.

- Relevant experience in administration, procurement, quotation exercises, payment processing, financial record-keeping, budget tracking, project logistics, or publicity support will be highly preferred.

**Employment Terms**

- This is a project-based temporary appointment until 28 February 2027 and is non-renewable beyond the project period.

- Starting salary will be commensurate with qualifications and experience.

- Fringe benefits, including annual leave and medical benefits, will be provided where applicable.

## Skills

### Required
- Microsoft Office
- administration
- procurement
- financial record-keeping
- budget tracking
- project logistics
- publicity support
- communication
- time-management
- multitasking

### Nice to have
- relevant experience in administration, procurement, quotation exercises, payment processing, financial record-keeping, budget tracking, project logistics, or publicity support

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Source: [Apply at hkust.wd102.myworkdayjobs.com](https://hkust.wd102.myworkdayjobs.com/en-US/HKUST/job/Clear-Water-Bay-Campus-Hong-Kong/Assistant-Project-Officer---Division-of-Public-Policy_JR100522?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)