# Executive Assistant to VP of Engineering (Contractor)

**Company**: Mistral AI
**Location**: Paris
**Work arrangement**: onsite
**Experience**: executive
**Job type**: fixed-term
**Category**: Engineering
**Industry**: Technology
**Wikidata**: https://www.wikidata.org/wiki/Q119718658

**Apply**: https://jobs.lever.co/mistral/eaa62529-1f3a-4360-87b0-310ebd3715ce
**Canonical**: https://yubhub.co/jobs/job_29ea30b5-afb

## Description

We are seeking a highly motivated, organized, and experienced Executive Assistant to support our VP of Engineering in a fast-paced scaleup environment.

The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.

Key Responsibilities:

* Manage the VP of Engineering's calendar, including scheduling meetings, appointments, and travel arrangements.
* Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
* Prepare and manage documents, presentations, reports, and agendas for meetings.
* Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
* Manage and maintain office systems, including filing systems and databases. Handle confidential matters with discretion.
* Plan and coordinate both domestic and international travel arrangements.
* Act as a point of contact among executives, employees, clients, and external partners.
* Run projects in collaboration with our office manager (e.g., employee events).

Who You Are:

* Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast-paced environments. Experience supporting Tech Leadership is a strong plus.
* Excellent verbal and written communication skills: Fluent in French and English.
* Strong organizational skills with the ability to multitask and manage competing priorities.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
* Ability to maintain a high level of confidentiality and discretion.
* Strong problem-solving skills and the ability to think proactively.
* Positive mindset and solution-oriented approach.
* Flexibility to work in a fast-paced, ever-changing startup environment.

## Skills

### Required
- calendar management
- correspondence management
- document management
- meeting coordination
- office systems management
- travel coordination
- stakeholder liaison
- project collaboration