# APAC Project Coordinator **Company**: JLL **Location**: Hong Kong **Work arrangement**: onsite **Experience**: mid **Job type**: full-time **Category**: Operations **Industry**: Real Estate **Apply**: https://jll.wd1.myworkdayjobs.com/en-US/jllcareers/job/Hong-Kong-SAR-China/Regional-Project-Coordinator_REQ534251?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_29ce1594-45e ## Description JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. The APAC Project Coordinator is responsible for supporting the regional projects team and augmenting project delivery by providing technical coordination and administration services within the PMO function with a focus on data capture and validation in Morgan Stanley systems. **General Responsibilities** - Provide project coordination support to Project Managers across regional projects – current portfolio covers 10 countries across APAC. - Set up new projects in Client technology systems, including budget breakdowns, establishing cost centers, legal entities, FX rates, and approvers. - Process invoices related to projects, follow up with various parties for invoice status, and ensure all payments are made within the agreed timeframe. - Assist project managers in resolving any invoice-related issues with Clients' internal systems. - Be responsible for on-account onboarding for new personnel, coordinating with the Clients' systems, and for timely submission of information. - Input and maintain data like project budget, commitments, invoices, and project close-out information into Client's internal systems. - Maintain and update registers and payment tracking documents or financial reports. - Assist project managers to follow up on all necessary information for vendor enablement and work with procurement/account payable team for setting up/activating vendors in Client internal systems. - Assist project managers in Ariba purchase order creation. - Work with project managers on ensuring all documentation is saved in the right locations. - Assist the project team on project-related reports with a focus on project finance and performance aspects. - Assist in maintaining and updating project registers and schedules as necessary. - Perform any additional scope assigned by Client's project teams as necessary. **Procurement Processing** - Assist with external vendor enablement, ensuring vendors are set up in Client systems. - Create purchase orders/requisitions in Client procurement systems. - Monitor the approval process until Purchase Orders are fully approved. - File vendor quotations, purchase requisitions, and purchase orders in appropriate project folders and systems. **Financial Management** - Identify country-specific invoicing requirements and apply to invoice processing as required. - Receive soft copies by email for all invoices and send hard copies by internal mail for all China invoices (with Fapiao). - Check provided invoice information for accuracy prior to submission. - Submit invoices to CIIPS team for their upload and route for approval into Client systems. - Track submission invoice date in line with the date of invoice receipt. - Follow up with invoices processing team to ensure all invoices have been uploaded and routed for approval in a timely manner. - Track invoices status in Client systems until the payment is settled. - Maintain and update invoice registers for record purposes. - For issues arising during invoice processing, follow up and coordinate with related parties. **Project Close Out and Other Ad-Hoc Activities** - Update all required information such as project close-out/project schedules in technology systems for closing the project. - Contribute to project close-out, in accordance with established governance processes and agreed timescales. - Assist with Capital Planning process, when needed. - Update Capital Plan data, when needed. - Ensure all invoices submitted before year-end cutoff date – one-off annual activity. - Assist others in Year-End accrual coordination activities. **Job Requirements** - Higher Diploma/Degree-level education. - A minimum of 4-5 years of relevant working experience in corporate real estate. - Strong customer service and interpersonal skills. - Good time management and organizational skills. - Good command of both spoken and written English, Cantonese, and Mandarin. - Intermediate computer skills in Microsoft Office; Word, PowerPoint, and Excel. - Independent, self-motivated, flexible, responsible, and willing to work on time-sensitive tasks from time to time. ## Skills ### Required - Microsoft Office - project coordination - invoicing - procurement - financial management --- Source: [Apply at jll.wd1.myworkdayjobs.com](https://jll.wd1.myworkdayjobs.com/en-US/jllcareers/job/Hong-Kong-SAR-China/Regional-Project-Coordinator_REQ534251?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)