# Administrative Assistant

**Company**: International Rescue Committee (IRC)
**Work arrangement**: hybrid
**Experience**: entry
**Job type**: full-time
**Salary**: $21-26/hour
**Category**: Operations
**Industry**: Non-Profit

**Apply**: https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/New-York-NY-HQ-USA/Administrative-Assistant--Philanthropy_JR00005589?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_299e2673-c9b

## Description

The Administrative Assistant is a critical member of the team, providing administrative and logistical support to the VP of Philanthropy, and account management support to fundraising leadership and staff.

**Support to the VP of Philanthropy - (25%)**

- Support the daily workflow of the VP of Philanthropy including handling appointments and complex calendar management

- Coordinate travel as needed, potentially including travel briefs, flights, accommodation, and ground transportation

- Collate and submit expense reports, purchase orders, contract payments and other finance transactions for approval

- Provide finance operations support including vendor onboarding, invoice/PO/payment follow-up, workflow approval monitoring in Integra, and basic budget coding guidance as needed

**Fundraiser Support (50%)**

- Partner with assigned frontline fundraiser to keep donor and prospect portfolios organized and up to date, tracking next steps, deadlines, and follow-ups that support cultivation, solicitation, and stewardship plans

- Enter and maintain accurate donor, prospect, and portfolio data in Salesforce, including portfolio assignments, contact and activity records, contact reports, and giving proposals

- Draft and prepare correspondence and donor-facing materials for fundraiser review

- Prepare materials, agendas, and briefings for external donor and prospect meetings and for internal strategy meetings

- Track stewardship and reporting requirements and timeframes for assigned donors

- Support gift and payment processing, ensuring payment documentation is complete and compliant with IRC and donor policies and procedures

**Department Administrative support and Coordination (25%)**

- Schedule department/team meetings included reserving conference rooms and setting up IT for meetings

- Manage onboarding materials for new staff

- Maintain and update key team-wide materials

- Coordinate staff offboarding logistics

**Requirements:**

- Bachelor’s degree preferred but not required

- At least one year in a fast-paced office setting

- Experience working in a non-profit development department

- Experience with a CRM database such as Salesforce

- Solid Microsoft Office, database management, and Adobe Acrobat Pro experience

- Strong writing skills, with the ability to draft clear, polished correspondence and materials for review

- Ability to track multiple deadlines and commitments across a portfolio and follow through without reminders

- Excellent interpersonal and communication skills

**Benefits:**

- Comprehensive and competitive benefits package

- 10 paid sick leave

- 10 U.S. holidays

- 20-25 generous paid time off based on role and tenure

- Medical insurance starting at $163/month

- Dental starting at $6.50/month

- Vision starting at $5/month

- Flexible spending accounts

- 403(b) retirement savings plan with employer match

- Disability and life insurance

- Employee Assistance Program (EAP)

## Skills

### Required
- Microsoft Office
- database management
- Adobe Acrobat Pro
- Salesforce
- writing skills
- communication skills

### Nice to have
- non-profit development
- CRM database
- donor correspondence
- fundraising
- high net-worth individuals

---

Source: [Apply at theirc.wd1.myworkdayjobs.com](https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/New-York-NY-HQ-USA/Administrative-Assistant--Philanthropy_JR00005589?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)