# Maternity Cover Practice Administrator

**Company**: Lister Medical Centre
**Location**: Harlow, Essex
**Job type**: full-time
**Salary**: Depending on experience
**Category**: Healthcare
**Industry**: Healthcare

**Apply**: https://www.jobs.nhs.uk/candidate/jobadvert/A3646-26-0012?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_297facdc-5a4

## Description

We are looking for an enthusiastic, organised and proactive Practice Administrator to join our friendly and supportive team on a full-time maternity cover contract.

This is an excellent opportunity for an individual who thrives in a busy and fast-paced environment and is passionate about delivering high-quality administrative support within primary care.

As a key member of our practice team, you will support the Senior Management Team in the day-to-day running of the practice by overseeing administrative functions, maintaining high standards of patient care, ensuring effective service delivery and implementation of software programs and hardware resources.

**Main duties of the job**

- Maintain and update practice policies, support audits and compliance, manage meeting logistics, and ensure clinical templates are current.

- Monitor workflow/tasks, contributing to initiatives that enhance patient access and experience.

- Organise and minute internal meetings, including clinical governance, staff briefings and team meetings.

- Organise and maintain placement schedules for students, foundation and Specialty Trainees, ensuring alignment with training requirements and clinical capacity.

- Assist with data extraction for QOF, audits and reporting.

- Monitor stock levels and liaise with suppliers.

**About us**

Lister Medical Centre is based in Harlow, Essex. We are a well-established, friendly teaching practice, and our dedicated team includes 10 GPs, 4 Emergency Care Practitioners, 3 Practice Nurses, 2 Nursing Associates, 2 Physician Associate, 4 HCAs and 17 admin/support staff. We have been providing a full range of GP services for over 30 years and have a patient list size of over 21,000 patients.

**Benefits**

- Depending on experience

**Job responsibilities**

- Maintain and update practice policies and procedures.

- Support the Senior Management Team with audits, compliance, and reporting.

- Ensure Clinical system letter and referral form templates are updated as and when required.

- Organise and minute internal meetings, including clinical governance, staff briefings, and team meetings.

- Monitor stock levels and liaise with suppliers.

- Maintain training logs and trackers.

- Monitor TeamsNet and shared email inboxes.

- Monitor and action SystmOne tasks.

**Placement Coordinator**

- Organise and maintain placement schedules for students, Foundation and Specialty Trainees, ensuring alignment with training requirements and clinical capacity.

- Facilitate induction processes for incoming trainees, including access to systems, orientation, and introduction to practice policies and teams.

- Collect feedback from trainees and supervisors and coordinate documentation and timelines.

**Patient Services**

- Monitor workflow / tasks to improve efficiency.

- Support initiatives to improve patient experience and access.

- Collate Accurx feedback.

**IT and Data Management**

- Ensure accurate data entry and clinical coding.

- Support the use of clinical systems, SystmOne.

- Assist with data extraction for QOF, audits, and reporting.

- Analyse data with regard to ensuring correct Read codes being used.

- Run searches and complete reports as required.

## Skills

### Required
- admin
- organisational
- communication
- data analysis
- SystmOne

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Source: [Apply at jobs.nhs.uk](https://www.jobs.nhs.uk/candidate/jobadvert/A3646-26-0012?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)