# Executive Assistant / Office Manager **Company**: Argus Media **Location**: London **Work arrangement**: hybrid **Experience**: senior **Job type**: full-time **Category**: Operations **Industry**: Consulting **Apply**: https://careers.argusmedia.com/jobs/8611140-executive-assistant-office-manager?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_292bc0fe-7d4 ## Description We are seeking a highly organised, proactive, and professional Executive Assistant / Office Manager to join our London headquarters. This role combines office management, workplace operations, and executive assistance, playing a key role in creating an exceptional employee experience and ensuring the smooth running of our office environment. **Key Responsibilities** **Office & Workplace Management** - Ensure the smooth day-to-day operation of the London office, creating a professional, welcoming, and productive workplace environment. - Act as the primary point of contact for office and facilities-related matters, working closely with building management, contractors, and service providers. - Manage workplace services, office supplies, refreshments, stationery, and general office requirements. - Coordinate maintenance activities, office improvements, and workspace planning initiatives. - Oversee relationships with suppliers, ensuring high-quality service, value for money, and timely resolution of issues. - Maintain office records, documentation, and operational processes. **Facilities, Health & Safety** - Support workplace health, safety, and compliance activities, ensuring accurate records and adherence to company requirements. - Coordinate risk assessments, workplace inspections, emergency preparedness activities, and training records. - Manage office security processes, including access control, passes, and security administration. - Monitor cleaning, waste management, and workplace maintenance standards. - Coordinate servicing and maintenance schedules for workplace equipment and facilities. **Team & Employee Experience** - Support the delivery of employee engagement initiatives, internal events, town halls, meetings, and training sessions. - Help create a positive and collaborative office culture through well-organised workplace experiences and activities. - Coordinate seasonal initiatives, charitable giving programmes, and employee-focused events. - Support the preparation, formatting, and coordination of internal communications, presentations, and marketing materials, working with relevant teams to ensure content is accurate, professional, and on-brand. - Proactively use approved AI tools to improve the efficiency and quality of administrative, workplace, and communication activities. **Executive Assistant Support** - Provide proactive executive assistant support to senior stakeholders, including complex diary management, travel and accommodation bookings, expenses, meeting coordination, and preparation of briefing materials. - Manage complex scheduling across multiple time zones, anticipate conflicts and changing priorities, and ensure leaders are appropriately prepared for meetings and commitments. - Provide support and cover for the Executive Assistant to the CEO when required, including high-priority and sensitive matters. **Team Management and Coordination** - Line management of two Receptionists, including direction, rotas, cover, development, and reception service standards. - Coordinate the workload and scheduling of the Maintenance Operative, ensuring building-related activities are prioritised and completed effectively. - Support procurement activities, supplier reviews, and contract renewals where required. **Requirements** - Bachelor's degree or equivalent recognised higher-education qualification. - Demonstrable experience in office management or workplace operations, combined with hands-on executive assistant experience supporting senior leaders in a fast-paced corporate environment. - Strong organisational and prioritisation skills, with the ability to manage multiple responsibilities simultaneously. - Previous people-management or supervisory experience, with the ability to lead, support, and develop two Receptionists and manage day-to-day team coverage as well as management of a maintenance operative. - Experience working with suppliers, contractors, and external service providers. - Experience helping to create, format, or coordinate presentations, internal communications, and marketing materials, with strong written and visual attention to detail. - An understanding of workplace health and safety and office operations. - Excellent communication and stakeholder management skills. - Strong attention to detail and a practical, solutions-focused mindset. - The ability to handle confidential and sensitive information with discretion. - Experience supporting senior stakeholders in a professional services, corporate, or fast-paced business environment. - Commercial awareness and strong interest in global financial markets, economic developments, and political affairs. - Confidence working independently while collaborating effectively across teams. - Confidence using AI-enabled tools to support research, drafting, summarisation, planning, and administrative efficiency. **What We Offer** - Competitive salary - Annual company bonus - Hybrid working (4 days per week in the office) - 25 days' holiday, increasing to 30 days with service - Pension scheme - Private healthcare - Life assurance - Subsidised gym membership - Season ticket loan - Cycle to Work scheme - Flexible benefits platform - Extensive learning and development opportunities - A collaborative, international working environment ## Skills ### Required - office management - executive assistance - workplace operations - health and safety - team management - supplier management - AI tools --- Source: [Apply at careers.argusmedia.com](https://careers.argusmedia.com/jobs/8611140-executive-assistant-office-manager?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)