# Facilities Coordinator

**Company**: JLL
**Location**: Hong Kong
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Operations
**Industry**: Real Estate

**Apply**: https://jll.wd1.myworkdayjobs.com/en-US/jllcareers/job/Hong-Kong-SAR-China/Facilities-Coordinator_REQ522964-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_28f2c6a0-5bf

## Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients.

As a Facilities Coordinator, you will provide administrative support to the facilities management team, acting as the central point of contact for facility-related issues. You will handle service requests, coordinate with vendors, maintain records, and assist with projects to ensure smooth facility operations and enhance workplace experience.

**What your day-to-day will look like:**

- Manage the service request system, logging and tracking all facility-related requests and issues (temp control, cleaning, office equipment, etc.)

- Comply with KPI and SLA

- Coordinate vendor access and oversee onsite work

- Conduct regular site walks to assess and address facility conditions

- Liaise with service providers and building management for work arrangements

- Assist with employee moves, including coordination with IT and updating floor plans

- Collaborate across departments to ensure smooth facilities operations

- Coordinate scheduling of preventive maintenance and repairs with service providers

- Perform administrative duties, including inventory management, compiling reports, data analysis, and inventory management

- Process Purchase Orders and maintain financial records related to facilities

- Function as a point of contact and manage client's daily inquiry

- Order supplies and manage inventory for facility operations

- Support the facilities team with administrative tasks and special projects

- Support ad-hoc assignments

**Desired or preferred experience and technical skills:**

- Experience with facilities management software or work order systems

- Proficiency in Microsoft Office Suite, particularly Excel and Outlook

- Knowledge of procurement processes and vendor management

- Experience with document management systems

- Understanding of basic building systems and maintenance requirements

- Bilingual proficiency in English and Cantonese; Mandarin is a plus

- Familiarity with health and safety regulations in Hong Kong

**Required Skills and Experience:**

- Minimum 3-5 years of administrative experience, preferably in facilities or property management

- Strong organisational skills with the ability to multitask and prioritise effectively

- Excellent attention to detail and accuracy in record-keeping and data entry

- Proficient computer skills, including Microsoft Office applications

- Effective communication skills in both English and Cantonese

- Experience in vendor coordination and basic contract administration

- Secondary education required; higher diploma in business administration or a related field is beneficial

## Skills

### Required
- Microsoft Office Suite
- facilities management software
- procurement processes
- vendor management
- document management systems
- organisational skills
- multitasking
- record-keeping
- data entry
- communication skills
- vendor coordination
- contract administration

### Nice to have
- Bilingual proficiency in English and Cantonese
- Mandarin language skills
- familiarity with health and safety regulations in Hong Kong

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Source: [Apply at jll.wd1.myworkdayjobs.com](https://jll.wd1.myworkdayjobs.com/en-US/jllcareers/job/Hong-Kong-SAR-China/Facilities-Coordinator_REQ522964-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)