# Office Services Coordinator

**Company**: Fragomen
**Location**: San Diego, US-San Diego
**Job type**: full-time
**Salary**: $38,000.00 - $50,000.00
**Category**: Legal
**Industry**: Legal

**Apply**: https://fragomen.wd115.myworkdayjobs.com/en-US/FragomenCareers/job/US-San-Diego/Office-Services-Coordinator_REQ-021224?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_22c2edc3-a4f

## Description

Fragomen, an AmLaw 100 firm, is seeking an Office Services Coordinator for our San Diego office.

The Office Services Coordinator I provides administrative and operational support across the office, with a focus on immigration case filings, document processing, office services, and day-to-day administrative needs. This role works closely with staff to ensure case materials and office operations are handled accurately and efficiently.

The Office Services Coordinator must be able to communicate effectively with entire staff and will serve as an integral function on the Office Services team.

**Responsibilities:**

- Provide administrative and operational support for immigration case filings

- Assist with preparing, organizing, and assembling case materials for submission

- Maintain accurate case records, trackers, and filing documentation

- Process and organize incoming case-related documents and materials

- Coordinate filing activities and communicate case updates across the team

- Prepare regular status reports to support workflow tracking and case management

- Responsible for going to Post Office to pick up mail and deliver packages and boxes to the appropriate departments

- Assist with immigration mail (Daily); copying, scanning and distributing to legal teams

- Assisting with large copying projects for various departments

- Responsible for securing groceries for the office

- Set up and break down in office events, lunches & celebrations

- Responsible for stocking kitchens, supply room, printers & copiers

- Assist with fax/copy machine troubleshooting

- Additional projects and duties on an ad hoc basis

- Serving visitors by greeting, welcoming, directing and announcing them appropriately

- Answering, screening and forwarding any incoming phone calls while providing basic information when needed

- Act as lead person responsible for scheduling all Training & Conference Room bookings

- Monitor visitor access (via logbook) and maintain security awareness

**Qualifications:**

- Previous office services experience preferred

- Strong interpersonal skills and the ability to communicate effectively with employees at all levels

- Experience using various models of copy machines, scanners, fax machines, postage machines, etc.

- Strong Organizational Skills and Time Management skills

- Word and Excel Experience and experience writing professional emails to staff members at all levels

- Ability to work in a fast-paced environment and manage conflicting priorities

- Ability to perform offsite duties, including picking up mail from the post office, buying office supplies etc.

- Strong attention to detail

**Benefits:**

- 22 PTO days + Federal holidays

- Medical, Dental, and Vision plans + FSA & HSA Plans

- 401K plan, with company matching

## Skills

### Required
- office administration
- communication
- organisational skills
- time management
- Microsoft Word
- Microsoft Excel

### Nice to have
- previous office services experience
- copy machines
- scanners
- fax machines
- postage machines

---

Source: [Apply at fragomen.wd115.myworkdayjobs.com](https://fragomen.wd115.myworkdayjobs.com/en-US/FragomenCareers/job/US-San-Diego/Office-Services-Coordinator_REQ-021224?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)