# Executive Assistant **Company**: Adobe **Location**: San Jose, CA **Work arrangement**: onsite **Experience**: senior **Job type**: full-time **Salary**: $84,200 - $174,700 annually **Category**: Human Resources **Industry**: Technology **Apply**: https://adobe.wd5.myworkdayjobs.com/en-US/external_experienced/job/San-Jose/Executive-Assistant_R171085?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_22ac687c-623 ## Description We are seeking an Executive Assistant to support our VP of Security. You will join a high-paced Global Safety, Security and Aviation team. This role is responsible for providing diverse operational and administrative support from daily calendar and meeting management to special projects and will play a critical part in driving our efforts to attract, develop and retain outstanding talent across every country and every region where we do business. **Responsibilities:** - Provide administrative support to the Vice President of Global Safety, Security and Aviation and team - Calendar management - coordinate all meetings including team meetings, offsite meetings, board and committee meetings, speaking engagements and meetings with internal and external business partners across global time zones - Understand the nuances of customer etiquette as well as how to engage both internal Adobe Executives and external contacts - Possess a high degree of discretion and confidentiality; exhibit sound judgment in handling sensitive materials - Travel planning & support - domestic & international - Process business expense reimbursement requests, invoices and PO handling with precision - Leadership - Partnering with other Executive and Administrative Assistants, you'll create a harmonious support network for our leaders, amplifying their effectiveness - Problem solving – anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work - Project Management skills as well as prioritizing work and balancing several workstreams at a time - Partner closely with internal partners in preparation for meetings - Coordinate assistance with office space and equipment - Maintain organization distribution lists and charts, ability to review data with a keen attention to detail - Assists in coordinating and communicating about organization-wide engagement and social events - Supports and owns specialist projects on an as-needed basis **Requirements:** - Bachelor’s Degree or equivalent work experience - Minimum of 6-8 years of experience as an Executive Assistant - Professional, completely discrete and able to work with highly confidential matters - Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization - Ability to prioritize and accomplish tasks with minimal direction in a very fast-paced environment and apply sound judgment - Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization - Reliable and highly accessible. Available in the office during normal working hours and available after hours, as needed - Demonstrates strong judgment, emotional intelligence, and integrity - Remains calm under pressure with strong executive presence - Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential - Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Concur and Ariba is a plus - Previous experience in supporting HR organizations, corporate events or internal event coordination is a plus ## Skills ### Required - Microsoft Office - calendar management - discretion and confidentiality - problem solving - project management ### Nice to have - Concur - Ariba - HR organizations - corporate events - internal event coordination --- Source: [Apply at adobe.wd5.myworkdayjobs.com](https://adobe.wd5.myworkdayjobs.com/en-US/external_experienced/job/San-Jose/Executive-Assistant_R171085?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)