# Executive Assistant

**Company**: Capital One
**Work arrangement**: hybrid
**Experience**: senior
**Job type**: full-time
**Salary**: $86,000 - $98,200 for Executive Assistant (Chicago, IL)
**Category**: Operations
**Industry**: Finance

**Apply**: https://capitalone.wd12.myworkdayjobs.com/en-US/Capital_One/job/Riverwoods-IL/Executive-Assistant_R1003020-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_21c1d033-f58

## Description

We are seeking an experienced, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Senior Vice President of Network Strategy & Policy.

In this role, you will serve as a strategic operational partner,managing complex schedules, seamless travel logistics, high-impact meetings, and key team communications.

By streamlining administrative workflows and maintaining high operational standards, you will enable executive leadership to focus on critical strategic priorities and driving business growth.

**Responsibilities**

- Serve as the primary gatekeeper and manager of the SVP’s calendar, strategically prioritising requests to optimise executive time.

- Coordinate complex internal and external meetings across multiple time zones, resolving scheduling conflicts proactively.

- Plan, book, and manage comprehensive end-to-end domestic and international travel itineraries, including flights, lodging, transportation, and meeting logistics.

- Prepare, submit, and track timely Travel & Expense (T&E) reports in compliance with company policies and financial guidelines.

- Oversee the end-to-end planning and execution of executive meetings, departmental events, leadership offsites, and team gatherings.

- Act as a seamless liaison between the SVP, direct reports, internal cross-functional teams, and external partners.

- Draft, edit, and format high-quality documents, memos, and executive PowerPoint presentations.

- Maintain organised filing systems, monitor key incoming communications, and handle sensitive, confidential information with absolute discretion.

- Maintain presence on site with executive to develop and execute activities, as appropriate; may include being present at several office sites in the geographic footprint.

**Basic Qualifications**

- High School Diploma, GED, or Equivalent Certification

- At least 5 years of experience supporting executive leadership

- At least 2 years of administrative experience managing executive calendars, complex travel logistics, expense reporting, event coordination, and cross-functional communications

- At least 1 year using Google Workspace or Microsoft Office Suite

**Preferred Qualifications**

- Associate Degree in Communications or a related discipline

- 7+ years of experience supporting executive leadership in a fast-paced corporate environment

- 5+ years of end-to-end event planning, budget oversight, and vendor contract management experience

- 5+ years of travel booking, expense reconciliation, and workflow management experience

- Advanced proficiency in Google Workspace and Microsoft Office Suite, specifically PowerPoint and Excel

**Salary Information**

The minimum and maximum full-time annual salaries for this role are:

- Chicago, IL: $86,000 - $98,200

- McLean, VA: $94,700 - $108,000

- New York, NY: $103,300 - $117,900

- Richmond, VA: $86,000 - $98,200

- Riverwoods, IL: $86,000 - $98,200

**Benefits**

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

## Skills

### Required
- Google Workspace
- Microsoft Office Suite
- PowerPoint
- Excel
- Travel planning
- Event planning
- Expense reporting

### Nice to have
- Associate Degree in Communications
- Advanced proficiency in Google Workspace and Microsoft Office Suite

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Source: [Apply at capitalone.wd12.myworkdayjobs.com](https://capitalone.wd12.myworkdayjobs.com/en-US/Capital_One/job/Riverwoods-IL/Executive-Assistant_R1003020-1?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)