# Executive Assistant & Office Manager **Company**: Nebius **Location**: Singapore **Work arrangement**: hybrid **Experience**: senior **Job type**: full-time **Category**: Operations **Industry**: Technology **Apply**: https://job-boards.greenhouse.io/nebius/jobs/5008195101?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_1fa231a8-3e6 ## Description Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. The Role: Nebius is growing quickly in Asia Pacific and Japan, and our Singapore office is the regional base for our go-to-market team. We are looking for a senior Executive Assistant and Office Manager who will be the right hand to the APJ General Manager, the operational backbone of the Singapore office, and a trusted partner to the Sales and GTM teams on the ground. Responsibilities: - Provide high-level executive support to the APJ General Manager, including managing calendars, coordinating travel, preparing meeting materials, and screening correspondence. - Support the Sales and GTM teams, including coordinating requests for information, supporting CRM hygiene, and preparing proposals and client-facing materials. - Oversee the day-to-day operations of the Singapore office, including managing relationships with landlords and service providers, coordinating maintenance and facilities issues, and managing office access and visitor protocols. - Ensure safety, security, and compliance in the office, including maintaining emergency procedures, fire safety, and first aid. - Create a welcoming environment for colleagues and visitors, and collect feedback to suggest improvements to the workplace experience. - Manage the Singapore office budget, including purchase orders, invoice processing, and cost tracking. - Work closely with HR, IT, Security, Finance, Legal, Sales Operations, and global Real Estate & Workplace teams. What we expect you to have: - 8+ years of experience as an Executive Assistant, Office Manager or similar, ideally supporting senior or C-suite leaders. - Experience managing office operations, vendors and facilities in Singapore or the wider APAC region. - Experience supporting a sales or commercial team, with working knowledge of CRM tools (Salesforce, HubSpot) and sales reporting. - Strong organisational skills and the ability to prioritise competing demands independently in a fast-paced environment. - Excellent written and spoken English, with the ability to build trust at all levels. - High discretion, maturity and sound judgement with confidential and sensitive information. - Proficiency in Microsoft 365 (especially Excel, PowerPoint and Outlook) and comfort with budgets, purchase orders and basic financial tracking. Benefits & Perks: - Competitive compensation - Career growth and learning opportunities - Flexibility and ownership - Collaborative and innovative culture - Opportunity to work on impactful AI projects - International environment and talented teams ## Skills ### Required - Microsoft 365 - Salesforce - HubSpot - organisational skills - discretion and confidentiality - English language ### Nice to have - tech industry experience - scale-up or start-up experience - multiple country experience - Slack - Confluence - Jira - expense or procurement tools - additional languages relevant to APJ --- Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/nebius/jobs/5008195101?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)