JobPosting
title: Workplace Experience Coordinator
description: As the Workplace Experience Coordinator for Japan, you'll serve as the operational backbone of our Japan business, providing executive support to the Japan Country Manager while ensuring the smooth day-to-day operation of our Tokyo office. You'll coordinate office operations, manage administrative processes, support internal meetings and events, and act as a key liaison between our Japan team and global departments, including Finance, Workplace Experience, IT, and People Operations. Responsibilities: Provide executive administrative support, including complex calendar management, meeting coordination, travel arrangements, and expense reporting. Coordinate day-to-day office operations to ensure the Tokyo office runs efficiently and professionally. Manage office vendors, supplies, deliveries, facilities requests, and service providers. Manage local vendor invoicing and purchasing processes, including coordinating invoice submission, approvals, and payment tracking with Finance. Process purchase requests, expense documentation, and other administrative transactions with accuracy and attention to detail. Serve as the primary point of contact for office visitors, customers, and external partners. Coordinate internal meetings, leadership visits, customer meetings, and office events, including room setup, catering, logistics, and A/V support. Partner with global Workplace Experience, IT, Finance, and People teams to support office operations and employee needs. Assist with onboarding logistics for new hires, including workspace preparation, equipment coordination, and office orientation. Maintain office documentation, administrative records, and local operational trackers. Support document preparation, translations, presentations, and meeting materials as needed. Handle sensitive business and employee information with the highest level of confidentiality. Identify opportunities to improve administrative processes and create greater operational efficiency for the Japan orga…
date posted: 2026-07-29T21:13:39.475Z
valid through: 2026-09-30T22:01:32.228Z
direct apply: false
occupational category: Operations
industry: Technology
skills: Executive Assistant
skills: Office Manager
skills: Administrative Coordinator
skills: Google Workspace
skills: Microsoft Office
skills: Expense management
skills: Finance systems
skills: Japanese language
skills: English language
skills: Organizational skills
skills: Communication skills
skills: Customer-service mindset
hiring organization: Dialpad
job location: Place
  address: PostalAddress
    address locality: Tokyo
    address region: Japan
    address country: JP
employment type: FULL_TIME