# Workplace Assistant

**Company**: Saronic Technologies
**Location**: San Francisco
**Work arrangement**: onsite
**Job type**: full-time
**Category**: Operations
**Industry**: Technology

**Apply**: https://jobs.lever.co/saronic/624b4022-41fb-4d65-a513-dcfecdc3abfd?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_1f306399-f69

## Description

The Workplace Assistant is the first point of contact for employees, candidates, customers, and vendors. This role provides front-desk coverage, visitor management, workplace & facilities support, and administrative coordination to ensure a safe, welcoming, and well-operated office environment.

This position also supports day-to-day office operations and facilities coordination, helping maintain workplace functionality, address routine issues, and ensure continuity of operations in a high-visibility, professional setting.

Responsibilities:
- Manage front-facing responsibilities with professionalism, including greeting visitors, handling inquiries, and maintaining a positive organisational image.
- Organise and coordinate schedules, appointments, and multiple priorities simultaneously.
- Develop excellent written and verbal communication skills, interacting effectively across teams and with external stakeholders.
- Track, manage, and follow up on tasks, projects, and administrative processes.
- Support operational workflows, including data entry, documentation, and cross-functional coordination.
- Proficient in workplace tools and systems, including Slack, Microsoft Teams, Envoy, Confluence, and Microsoft Excel.
- Familiarity with submitting and managing facilities requests and handling basic IT support requests or ticketing systems.
- Ability to work independently while also collaborating effectively in a team environment.
- Strong problem-solving skills and adaptability in fast-paced or dynamic settings.
- Customer-service mindset with a focus on responsiveness, professionalism, and efficiency.

Physical Demands:
- Prolonged periods of sitting at a desk and working on a computer.
- Occasional standing and walking within the office.
- Manual dexterity to operate a computer keyboard, mouse, and other office equipment.
- Visual acuity to read screens, documents, and reports.
- Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies.
- Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages).

Additional Information:
- Benefits: Medical Insurance, Dental and Vision Insurance, Time Off, Parental Leave, Competitive Salary, Retirement Plan, Stock Options, Life and Disability Insurance, Pet Insurance.
- Free lunch benefit and unlimited free drinks and snacks in the office.

## Skills

### Required
- front-facing responsibilities
- visitor management
- workplace & facilities support
- administrative coordination
- scheduling
- data entry
- documentation
- cross-functional coordination
- Microsoft Excel
- Slack
- Microsoft Teams
- Envoy
- Confluence

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Source: [Apply at jobs.lever.co](https://jobs.lever.co/saronic/624b4022-41fb-4d65-a513-dcfecdc3abfd?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)