# People & Culture Administrator

**Company**: Xplor
**Location**: Kuala Lumpur, Federal Territory of Kuala Lumpur
**Work arrangement**: hybrid
**Job type**: full-time
**Category**: Human Resources
**Industry**: Technology

**Apply**: https://jobs.smartrecruiters.com/Xplor/744000158446629-people-culture-administrator-?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_1dcced64-fcf

## Description

We are seeking a People & Culture Administrator to join our team in Kuala Lumpur. As a key member of our HR team, you will provide HR administration and office management support across Malaysia and Taiwan, with backup support for other regional offices when required.

Responsibilities:

- HR Administration & Employee Support: Handle HR queries, prepare employment letters, and maintain employee documentation and audit records in line with local requirements.

- Employee Relations: Take ownership of case documentation, meeting coordination, note-taking, and related follow-ups under HR guidance.

- Employee Lifecycle Management: Coordinate offers, onboarding, probation reviews, employee changes, and offboarding.

- HR Systems & Records: Maintain accurate employee records, personnel files, and organisational charts in BambooHR and Metronome.

- Office Management: Oversee office facilities, cleaners, building management, supplies, stationery, and pantry stock across Malaysia and Taiwan.

- Employee Engagement & Events: Coordinate employee events, celebrations, meals, and engagement activities, including logistics and vendor arrangements.

- Expatriate Visa Administration: Coordinate visa applications and renewals, ensuring documentation and submissions meet required timelines.

- Expense Administration: Update and reconcile monthly PBB expense files and submit them to Finance on time.

Qualifications:

- Education: Diploma or degree in Human Resources, Business Administration, or a related field.

- Experience: 3–5 years in HR administration, HR operations, or a generalist HR role.

- Expatriate Management: Hands-on experience managing EP applications and renewals, FKW matters, and liaising with MDEC and Immigration is essential.

- Systems Knowledge: Familiarity with HRIS platforms and spreadsheets; Rippling experience is an advantage.

- Core Skills: Strong organisational skills, attention to detail, and the ability to manage competing priorities.

## Skills

### Required
- HR administration
- Employee relations
- HR systems
- Office management
- Expatriate visa administration
- Expense administration

### Nice to have
- Rippling
- BambooHR
- Metronome

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Source: [Apply at jobs.smartrecruiters.com](https://jobs.smartrecruiters.com/Xplor/744000158446629-people-culture-administrator-?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)