# Executive Assistant

**Company**: Databricks
**Location**: Amsterdam
**Work arrangement**: hybrid
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Technology
**Wikidata**: https://www.wikidata.org/wiki/Q18350420

**Apply**: https://job-boards.greenhouse.io/databricks/jobs/8842226002?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_13777775-a82

## Description

We are seeking an Executive Assistant in Amsterdam to support R&D Leaders within our R&D organisation. As a strategic partner, you will drive efficiency, foster collaboration, and enable senior leaders to scale their impact.

Impact you will have:

- Focus on strategic priorities to create a more effective and agile organisation

- Proactively manage and optimise complex calendars for R&D Vice Presidents and leaders

- Coordinate scheduling across multiple teams and organisations

- Support engineering planning cycles, quarterly business reviews, and cross-team syncs

- Own end-to-end expense and travel processes

- Proactively identify and communicate preparation requirements for meetings

- Partner with Belgrade site operations to support office events and team activities

- Build and maintain accurate records of meetings, events, and requests

- Prepare and review briefing materials, agendas, and follow-up documentation

- Own the operational rhythm for your executives

- Provide coverage and support for other assistants as needed

- Handle highly confidential information with discretion and integrity

- Foster cross-functional collaboration by building strong relationships

- Provide on-the-ground support and coordination for visiting leadership

What we look for:

- Bachelor's degree in Business Administration, HR, Marketing, Education, or a related area

- 5+ years of executive administrative experience, preferably in a global technology or software organisation

- Experience supporting leaders in Engineering, R&D, or Product organisations is a plus

- Demonstrated ability to exercise sound judgment and make independent decisions

- Advanced calendar management skills (Gmail and Google Calendar expertise required)

- Demonstrated ability to prioritise across competing executive demands

- Ability to communicate with C-level Executive Assistants and external customer stakeholders

- Strong relationship management and communication skills (C1 English proficiency required)

- Proactive, solution-oriented, and adaptable to changing priorities and environments

- High level of discretion in handling sensitive information and confidential matters

- Experience planning and executing small and large-scale meetings, events, and travel logistics

- Willingness to travel occasionally

- Demonstrated interest in and aptitude for AI tools and workflow automation

- Experience proactively identifying and driving process improvements

## Skills

### Required
- Google Calendar
- Gmail
- AI tools
- workflow automation
- calendar management
- communication
- relationship management

### Nice to have
- engineering
- R&D
- product
- administration
- HR
- marketing
- education

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/databricks/jobs/8842226002?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)