# Business Support Assistant **Company**: ABM UK **Location**: Harlington **Work arrangement**: onsite **Experience**: entry **Job type**: full-time **Salary**: COMPETITIVE **Category**: Operations **Industry**: Facility Services **Apply**: https://jobs.workable.com/view/fcmSVYwzYQoZhMbM93cDPu/business-support-assistant-in-harlington-at-abm-uk?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_10c1109f-dc5 ## Description We are seeking a Business Support Assistant to provide administrative, procurement, and operational support to the Heathrow contract. The successful candidate will work within a fast-paced operational environment, supporting leaders and frontline teams by maintaining stock availability, coordinating suppliers, managing purchasing and invoicing processes, and ensuring the smooth delivery of day-to-day business support activities. Key Responsibilities: - Procurement & Supplier Management: - Raise purchase requisitions and purchase orders in accordance with company procedures - Track purchase orders through to completion, ensuring timely delivery of goods and services - Liaise with suppliers regarding orders, deliveries, pricing, and outstanding documentation - Support the identification, onboarding, and management of suppliers in partnership with Procurement - Maintain purchasing records and supplier information - Assist with cost control and budget tracking activities - Validate supplier invoices against purchase orders and receipts before submission for payment - Uniform & Stock Management: - Manage the ordering, receipt, storage, and distribution of employee uniforms - Maintain accurate records of uniform allocation and stock levels - Monitor uniform usage and forecast future requirements - Ensure adequate stock levels of operational consumables and office supplies - Conduct periodic stock checks and investigate discrepancies - Operational Equipment Management: - Coordinate the ordering, deployment, tracking, and replacement of PRM operational equipment - Maintain equipment records and asset registers - Arrange equipment servicing, maintenance, repairs, and replacements with suppliers and contractors - Monitor equipment availability and escalate shortages or operational risks - Support the management of PDA devices and other operational technology - Contract & Administrative Support: - Provide day-to-day administrative support to the Heathrow contract leadership team - Prepare reports, presentations, spreadsheets, communications, and business documents - Manage filing systems and maintain operational records - Coordinate meetings, prepare agendas, capture actions, and distribute minutes - Support governance meetings and contract reporting requirements - Maintain records relating to equipment, suppliers, purchasing, and operational activities - Employee & Stakeholder Support: - Support onboarding activities for new employees, including uniform, equipment, and administrative requirements - Assist employees with business support queries - Coordinate communications and briefing materials - Liaise with operational teams, suppliers, customers, airport stakeholders, and contractors to ensure service continuity - Events & Logistics Coordination: - Coordinate materials, resources, and logistics for contract events, training sessions, inductions, roadshows, and engagement activities - Manage the ordering and distribution of promotional and event-related materials - Support the delivery of employee engagement and customer-facing initiatives - Safety, Quality & Compliance: - Maintain accurate records to support audit, compliance, and contractual requirements - Ensure purchasing, equipment, and supplier processes comply with company policies - Support operational compliance through effective record keeping and administration - Promote a safe, compliant, and professional working environment Requirements: - Previous experience in an office administration, business support or similar role - Strong organisational and time-management skills - Excellent attention to detail and accuracy - Good written and verbal communication skills - Strong working knowledge of Microsoft Office, particularly Word, Excel, Outlook and Teams - Ability to work effectively both independently and as part of a team Benefits: - 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home - Mental Health support and Life Event Counseling - Get Fit Programme - Financial and legal support - Cycle to work scheme - Access Perks at Work, our innovative employee app where you can find: Perks: discounts, gift cards, cashback, and exclusive offers; Life: Search for resources and tools on topics ranging from family and life to health, money and work; Support: Online chat or telephone service for urgent support in a crisis ## Skills ### Required - Microsoft Office - organisational skills - time-management skills - communication skills --- Source: [Apply at jobs.workable.com](https://jobs.workable.com/view/fcmSVYwzYQoZhMbM93cDPu/business-support-assistant-in-harlington-at-abm-uk?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)