# Administrative Assistant, Racing Operations

**Company**: NASCAR
**Location**: Daytona Beach
**Work arrangement**: onsite
**Experience**: entry
**Job type**: full-time
**Category**: Operations
**Industry**: Motorsport
**Wikidata**: https://www.wikidata.org/wiki/Q233929

**Apply**: https://nascar.wd1.myworkdayjobs.com/en-US/NASCAR/job/Daytona-Beach-FL/Administrative-Assistant--Racing-Operations_JR14183?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_102dfc1e-0cd

## Description

At NASCAR, you will find a community of individuals who care about our sport and are united in seeing it grow. We seek a talented professional to join our team as an Administrative Assistant, Racing Operations. This position will provide comprehensive administrative support across Racing Operations, Security, and Medical departments, managing day-to-day business functions, facilities access control, event coordination, travel logistics, training administration, and cross-departmental liaison activities, while maintaining strict confidentiality and ensuring compliance with HIPAA guidelines and organisational policies.

Duties include but are not limited to: Preparing and maintaining Racing Operations content folders and electronic files for each event, including track security and safety plans, emergency action plans, event credentials, event schedules, track and public safety contacts, crime patterns, threat assessments, firearms qualifications, health certifications, and unique issues. Managing and maintaining multiple security access control systems for NASCAR's facilities by performing audits, troubleshooting access control issues, and producing access badges utilising internal systems. Assisting in administering the department's background screening program, including conducting screenings, managing chargebacks and billing processes, and preparing presentations and summary reports for leadership, while maintaining strict confidentiality. Planning and implementing cost-effective travel itineraries for department personnel and consultants while monitoring, tracking, and analysing costs for budget auditing. Updating and maintaining internal department websites such as: SharePoint, ReadyOp, and MedChart. Assisting with coordination of the NASCAR Safety & Operations Summit, including on-site registration support, meeting documentation, and preparation of program and event materials. Overseeing the maintenance of all departmental administrative files by reviewing documents and filing appropriately for NASCAR Security, NASCAR Medical Liaisons, and other departments as needed. Assisting with NASCAR Roster requirements including team, event, and industry rosters and associated tasks. Annually completing appropriate on-the-job training such as HIPAA. Traveling as needed to special events such as the NASCAR Safety & Operations Summit, NASCAR Drivers Health Fair, and other events or meetings as needed. Acting as interoffice liaison with all NASCAR departments, sponsors, tracks, governmental agencies, and private business associates by answering calls/emails and receiving visitors. Arranging meetings, assembling background materials, conducting research, preparing agenda, and notifying participants of meeting and topics to be discussed. May include transcribing dictation from meetings for leadership review. Assisting with the review and administration of internal and external policies and procedures from initiation through completion, collaborating closely with department leaders to ensure accuracy, consistency, and compliance. Assisting with event preparations including communication with hospitals, air medical programs, racetracks, physicians, nurses, and others as appropriate. Attending pre-event meetings. Assisting with management of NASCAR's AED program, communicating with vendors, and assisting with coordination of CPR training with Human Resources. Performing other duties as assigned. Percent of travel required: 10%, including weekends.

## Skills

### Required
- Proficient with Company-provided hardware and software
- Proficiency with web-based software applications
- Access control software applications
- Internet search engine software
- Analytical and problem-solving skills
- Customer service skills and patience
- Familiarity with medical terminology

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Source: [Apply at nascar.wd1.myworkdayjobs.com](https://nascar.wd1.myworkdayjobs.com/en-US/NASCAR/job/Daytona-Beach-FL/Administrative-Assistant--Racing-Operations_JR14183?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)