# Administrative Assistant

**Company**: Pfizer
**Work arrangement**: onsite
**Experience**: mid
**Job type**: full-time
**Category**: Operations
**Industry**: Healthcare

**Apply**: https://pfizer.wd1.myworkdayjobs.com/en-US/PfizerCareers/job/China---Shanghai---Shanghai/Admin-Assistant_4966260?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_0da39dc5-c94

## Description

As an Administrative Assistant at Pfizer, you will provide comprehensive administrative support to a business leader, serving as the key point of contact for administrative activities to ensure smooth operations within the team.

Responsibilities:

- Provide administrative support and serve as the main point of contact for the team

- Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls

- Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality

- Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system

- Set up and handle logistics for large or off-site meetings and identify cost-effective vendors

- Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow

- Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development

- Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives

- Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects

Requirements:

- Bachelor's degree or above with at least 5 years of experience

- Demonstrated planning and organizing skills

- Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word

- Excellent attention to detail and interpersonal skills

- Ability to work with confidential documents and information

- Strong communication and collaboration skills

- Ability to carry out all office functions proficiently and complete quality work on a timely basis

Preferred Qualifications:

- Prior experience as an Administrative Assistant in a global organization

- Knowledge of the pharmaceutical industry and healthcare environment

- Strong organizational skills and the ability to manage multiple tasks simultaneously

- Proactive approach to work and the ability to initiate follow-up actions

## Skills

### Required
- Microsoft Office Suite
- PowerPoint
- Excel
- Word
- planning and organizing
- interpersonal skills
- communication skills

### Nice to have
- pharmaceutical industry
- healthcare environment
- organizational skills

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Source: [Apply at pfizer.wd1.myworkdayjobs.com](https://pfizer.wd1.myworkdayjobs.com/en-US/PfizerCareers/job/China---Shanghai---Shanghai/Admin-Assistant_4966260?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)