# Personal Assistant / Legal Secretary / Teamassistenz mit Schwerpunkt Billing und Rechnungsstellung

**Company**: Hogan Lovells Cadwalader
**Location**: Munich
**Job type**: full-time or part-time (30-40 hours/week)
**Category**: Legal
**Industry**: Law

**Apply**: https://hoganlovells.wd3.myworkdayjobs.com/en-US/Search/job/Munich/Assistent---Fremdsprachenkorrespondent---Personal-Assistant---Teamassistent--w-m-d-_R269547?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_0a84dfae-c9c

## Description

We are seeking an engaged and versatile individual for a team assistant role with a focus on billing and secretarial organisation in our Munich office.

As a Personal Assistant / Legal Secretary / Teamassistenz, you will support our partners and lawyer teams in their daily work, accompany billing and invoicing processes, and ensure reliable organisational procedures.

**Responsibilities:**

- Invoicing and fee accounting: You will oversee the entire billing process from preparation to completion of outgoing invoices.

- Coordinate billing processes: You will liaise with our partners, lawyers, and departments such as Billing, Finance, and Controlling to ensure accurate and timely invoicing.

- Ensure quality and deadlines: You will review mandate and invoice data, track outstanding billing matters, and proactively resolve discrepancies.

- Self-organised secretariat: You will handle administrative and organisational tasks and provide reliable support to our partners and lawyer teams in their daily work.

- Communication, appointments, and travel coordination: You will manage phone calls and correspondence in German and English, organise appointments, deadlines, and business trips.

- Document and mailbox management: You will format and review documents, maintain client files in our internal document management system, and manage relevant email mailboxes.

- Client activities: You will support client events and selected marketing and business development activities.

**Requirements:**

- Completed commercial or comparable training, such as business administration, legal secretary, or foreign language correspondent.

- Experience in an assistance or secretarial role, ideally with experience in invoicing or fee accounting.

- Affinity for numbers and structured processes: You work precisely, identify discrepancies, and maintain an overview even with high workloads.

- Organisational talent and initiative: You set priorities, pursue tasks reliably, and drive topics proactively.

- Team and service orientation: You work collaboratively with partners, lawyers, and internal departments and keep common goals in mind.

- Proficiency in digital applications: You have good knowledge of Microsoft 365 applications and are willing to learn our firm's systems.

- Excellent German and good, practical English skills.

**Benefits:**

- Varied and challenging tasks in a collegial and highly motivated team.

- Modern, attractive, and future-proof workplace with excellent public transport links.

- Comprehensive onboarding with accompanying training and structured induction.

- Dynamic, innovative, respectful, friendly, and ambitious company culture.

- Industry-standard remuneration, 30 days' annual leave, job ticket, corporate benefits, and many social events and wellbeing offers.

- Regular training opportunities (IT and English).

- Subsidised lunch and diverse social events, including our happy hour on the rooftop terrace.

- Fresh fruit, snacks, and drinks.

- Allowance for employee benefits.

- Opportunity for social engagement (inclusion, citizenship) at work.

## Skills

### Required
- Microsoft 365
- billing
- invoicing
- secretarial
- organisational
- communication
- German
- English

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Source: [Apply at hoganlovells.wd3.myworkdayjobs.com](https://hoganlovells.wd3.myworkdayjobs.com/en-US/Search/job/Munich/Assistent---Fremdsprachenkorrespondent---Personal-Assistant---Teamassistent--w-m-d-_R269547?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)