# Executive Assistant

**Company**: Databricks
**Location**: Seoul
**Experience**: senior
**Job type**: full-time
**Category**: Operations
**Industry**: Technology
**Wikidata**: https://www.wikidata.org/wiki/Q18350420

**Apply**: https://job-boards.greenhouse.io/databricks/jobs/8603380002?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_08cd77e0-8a9

## Description

We are seeking an Executive Assistant to support our leadership team in Korea. As an Executive Assistant, you will work directly with our EA/AA in the United States to support calendar scheduling, travel, expenses, and correspondences with internal and external stakeholders on behalf of our leaders.

The impact you will have:

- Ensure the executive staff is efficient in their use of time, leading to a more productive team and company.

- Manage complex calendars, organise meetings, and make travel arrangements.

- Support executives' calendars to be accurate and forward-looking.

- Prioritise the calendar and schedule meetings in a timely manner.

- Plan and book executive travel 30 days out; submit invoices and expenses within 2 weeks of cost occurring.

- Act as a primary point of contact for stakeholders for meeting requests.

- Build and maintain records of meeting requests and close out requests in a timely manner.

- Ensure meeting invites have the necessary details for effective meeting outcomes.

- Support other executive staff members during gaps in coverage due to PTO, sickness, or other absences.

- Manage confidential information with discretion and sensitivity.

- Act as a liaison with other organisations to promote proper communication and collaboration.

Requirements:

- 6+ years of applicable executive administrative experience in a global software organisation.

- Attention to detail, organisation, and process abilities.

- Strong calendaring skills (Gmail and Google Calendar experience mandatory).

- Native-level fluency in Korean and professional working proficiency in English (written and verbal).

- Excellent organisational, time-management, and prioritisation skills.

- Strong teamwork skills; ability to offer suggestions and improvements to processes and work collaboratively with others.

- Relationship management skills and ability to build a personal network throughout the company.

- Excellent verbal and written communication skills.

- Willingness to adjust schedule to respective time zones of supported leaders.

- Ability to communicate clearly and effectively with senior leaders and external partners.

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Proactive and solution-oriented mindset.

## Skills

### Required
- Executive Administration
- Calendar Management
- Travel Planning
- Expense Management
- Communication
- Organisation
- Time Management
- Prioritisation
- Confidentiality
- Discretion
- Korean
- English
- Gmail
- Google Calendar

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Source: [Apply at job-boards.greenhouse.io](https://job-boards.greenhouse.io/databricks/jobs/8603380002?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)