# Document Controls Specialist

**Company**: WSP
**Location**: Tulsa, OK
**Work arrangement**: hybrid
**Experience**: mid
**Job type**: full-time
**Category**: Operations
**Industry**: Consulting

**Apply**: https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/97814?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply
**Canonical**: https://yubhub.co/jobs/job_04c4dd00-c1d

## Description

WSP is seeking a Document Control Specialist to join our Project Controls team as a hybrid position in Tulsa, OK.

The successful candidate will support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. They will work to ensure policies and procedures are being followed, help implement an efficient work-flow process, monitor daily activity, and implement modifications.

Key responsibilities include:

- Supporting the Document Control Manager and Team in maintaining the document management system

- Ensuring adherence to policies and procedures

- Implementing workflow processes and monitoring daily activities

- Working within the existing Electronic Document Management System (EDMS)

- Providing document management support to the project team

- Managing document retrieval, upload, download, naming conventions, numbering, assignment, and distribution

- Processing incoming and outgoing documentation

- Maintaining electronic record files in compliance with contractual requirements

- Familiarity with Submittal and RFI Packages Procedure and Processes

- Collaborating with project department leads for timely documentation processing

The ideal candidate will have:

- A Bachelor's Degree or equivalent experience

- 3-5 years of project experience in a Document Control or similar role, preferably in the engineering/construction sector

- Proficiency in Microsoft Office

- Experience with SharePoint, Bluebeam, and Microsoft 365 is preferred

- Excellent organizational, coordination, and prioritization skills

- Strong reading, comprehension, and written retention skills

- Problem-solving skills and attention to detail

- Exceptional client relations and customer service skills

- Self-motivation and a focus on continuous improvement

- Ability to work in a team or independently in a multi-disciplinary environment

- Commitment to maintaining confidentiality and upholding workplace safety

## Skills

### Required
- Microsoft Office
- document management
- organizational skills
- problem-solving skills
- client relations

### Nice to have
- SharePoint
- Bluebeam
- Microsoft 365

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Source: [Apply at emit.fa.ca3.oraclecloud.com](https://emit.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2001/job/97814?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)