# Executive Assistant **Company**: Visa **Location**: Dubai, AE **Experience**: senior **Job type**: full-time **Category**: Operations **Industry**: Finance **Apply**: https://visa.wd5.myworkdayjobs.com/en-US/Visa/job/AE---Dubai-United-Arab-Emirates/Executive-Administrator_REF089420W?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply **Canonical**: https://yubhub.co/jobs/job_01ff1a56-04c ## Description We are seeking an experienced Executive Assistant to provide high-quality executive, operational, and administrative support to senior leaders based in Dubai. The successful candidate will act as a trusted partner, helping leaders manage competing priorities, maintain an effective operating rhythm, and coordinate engagement across CEMEA markets and global teams. **Key Responsibilities** - Manage complex executive calendars, travel arrangements, and meeting priorities across multiple time zones. - Serve as a trusted point of contact for internal and external stakeholders, handling sensitive matters with professionalism, discretion, and sound judgment. - Coordinate leadership meetings, operating reviews, strategic planning sessions, client engagements, offsites, and team events, including logistics, materials, agendas, and follow-up actions. - Prepare presentations, reports, briefing materials, correspondence, and business communications for executive audiences. - Maintain visibility of key leadership commitments, business priorities, deadlines, and action items, ensuring timely follow-through and execution. - Facilitate effective communication and coordination between senior leaders, their teams, and stakeholders across CEMEA and global functions. - Support onboarding and transition activities for new leaders and team members. - Coordinate cross-functional projects and business initiatives, tracking priorities, risks, dependencies, and deadlines. - Leverage approved AI-enabled and digital productivity tools to improve meeting preparation, document development, workflow management, and information synthesis. - Identify opportunities to simplify, standardize, and automate recurring administrative and operational processes. - Coordinate complex domestic and international travel, including itineraries, visas, accommodations, transportation, and travel documentation. - Support UAE immigration-related activities where business assistance is required. - Organize leadership offsites, conferences, client events, corporate hospitality activities, and team engagements, including vendor coordination and compliance requirements. - Manage executive expenses, purchase orders, invoices, supplier onboarding, contracts, and other administrative processes in accordance with company policies. - Support budget tracking, reporting, documentation management, and governance requirements. - Conduct research, prepare summaries and recommendations, and provide support on special projects and strategic initiatives as required. - Partner with Executive Assistants and administrative professionals across the organization to ensure seamless support and coverage. **Qualifications** - Minimum 7 years of experience in an Executive Assistant, Administrative Assistant, Business Operations, or similar support role, preferably within a multinational or highly matrixed organization. - Proven experience supporting Vice President-level or other senior leaders in a fast-paced and complex environment. - Demonstrated ability to manage complex calendars, international travel, multiple priorities, and competing deadlines. - Strong organizational, prioritization, stakeholder management, and communication skills. - Proven ability to handle highly confidential information with discretion and professionalism. - Proactive, resourceful, and solutions-oriented, with strong judgment and the ability to anticipate business needs. - Experience coordinating across multiple countries, cultures, functions, and time zones. - Excellent written and verbal English communication skills. - Strong interpersonal skills with the ability to build trusted relationships across all levels of the organization. - Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint. - Experience using AI-enabled productivity tools to support research, drafting, meeting preparation, workflow improvement, and collaboration. - Familiarity with travel, expense, procurement, budgeting, and supplier management systems. - Bachelor's degree or equivalent professional experience preferred. - Experience supporting teams within the CEMEA region is an advantage. ## Skills ### Required - Microsoft 365 - AI-enabled productivity tools - travel management - expense management - procurement - budgeting - supplier management - English ### Nice to have - Experience supporting teams within the CEMEA region --- Source: [Apply at visa.wd5.myworkdayjobs.com](https://visa.wd5.myworkdayjobs.com/en-US/Visa/job/AE---Dubai-United-Arab-Emirates/Executive-Administrator_REF089420W?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply)